AI Automation · Web Systems · Workflow Engineering

We build the systems behind
smarter businesses.

webITD designs and implements automation pipelines, AI-assisted workflows, API integrations and custom web systems for teams that want less manual work and more operational control.

Start a project Explore the Console
Focus
API-first systems
Approach
Human-in-the-loop
Stack
Production-grade
  • Automation
  • APIs
  • Web Systems
  • Monitoring
AI Workflows API Integrations Dashboards Web Apps Automation Pipelines WordPress Systems VPS Deployments Data Mapping
AI · Automation · Web Systems

What we ship, end-to-end.

A focused set of disciplines we combine into one coherent system per project — not a buffet of disconnected services.

Workflow Automation

Triggers, queues, scheduled jobs and event-driven pipelines that replace copy-paste work with observable flows.

AI Process Design

Prompt systems, retrieval-augmented generation, classification and extraction — wired into your real operations.

API Integrations

REST, webhooks and event buses that connect CRM, ERP, shop, accounting and internal tools into one surface.

Web Systems

Internal tools, admin panels, customer portals and ordering backends — built API-first, role-based, audit-friendly.

Monitoring & Dashboards

Operational views, KPI layers, scheduled exports and a single source of truth for the metrics that matter.

Data Automation

Validation, mapping, import/export pipelines and document processing for the boring-but-critical recurring work.

01 · The problem

Operations are scattered across tools that don’t talk to each other.

Most growing teams run on a handful of SaaS tools, shared inboxes, spreadsheets and legacy systems that were never designed to work together. The result is manual copy-paste work, double data entry, slow reporting, and a constant feeling that something is falling through the cracks.

  • Manual data transfer between CRM, ERP, shop and spreadsheets.
  • Email threads replacing actual workflows.
  • No real-time view of what is happening across systems.
  • AI tools used in isolation, with no connection to real operations.
  • Custom workarounds that break the moment a tool updates.

webITD connects these systems into one coherent, observable, maintainable operational layer.

02 · Capabilities

Services built for real business processes.

Each engagement is scoped to a concrete operational outcome — fewer manual steps, cleaner data, faster decisions.

01

AI Workflow Automation

AI-assisted operations with prompt systems, RAG over internal documents, chatbots, content pipelines and human-in-the-loop review stages.

02

API & System Integrations

Connect CRM, ERP, shop, accounting, marketing and internal tools via REST APIs, webhooks, scheduled jobs and event-driven workflows.

03

Custom Web Applications

Internal tools, admin panels, customer portals, booking and ordering systems — built as API-first, role-based, audit-friendly web apps.

04

Dashboards & Reporting

Operational dashboards, KPI reporting layers, scheduled exports and a single source of truth for metrics that currently live in five spreadsheets.

05

Internal Tools & Admin Panels

Purpose-built admin UIs with permission management, role-based access, audit-friendly workflows and clean data editing interfaces.

06

WordPress, PHP & MariaDB

Custom plugin development, headless WordPress, PHP backends, MariaDB schema work and performance tuning for production sites.

07

VPS, Linux & Deployment

Linux VPS setup, Nginx reverse proxy, SSL, deployment pipelines, backups and monitoring — production-ready infrastructure for web systems.

08

Data Processing & Scripts

Python automation scripts, data mapping, validation, import/export pipelines and document processing for the boring-but-critical work.

03 · Architecture

A controlled pipeline from input to output.

We design automation flows that remain understandable, maintainable and observable — with humans in the loop where it matters.

  1. 01

    Input

    Web form, webhook, scheduled job, API call, email or document upload.

  2. 02

    Validation

    Schema checks, data validation, deduplication and quality gates.

  3. 03

    Automation

    Routing, enrichment, business rules and orchestrated workflows.

  4. 04

    AI Layer

    LLM-assisted analysis, classification, extraction and content generation.

  5. 05

    Database

    Structured storage in MariaDB / Postgres with a clear data model.

  6. 06

    Dashboard

    Operational UI, KPIs, queue views, search and filtering.

  7. 07

    Human Approval

    Human-in-the-loop review for high-impact or sensitive actions.

  8. 08

    Output

    CRM update, API response, document, email, webhook or report.

04 · Use cases

What this looks like in production.

A selection of systems we have designed and shipped for small and mid-sized teams.

CRM · Lead

Lead capture from web, ads and events with automatic routing, scoring and CRM sync.

Sales

Quote and order automation that links shop, inventory, accounting and delivery.

AI Content

AI-assisted content generation with prompt pipelines, brand voice and review steps.

Customer

Customer portals, booking systems and self-service order management.

Operations

Production dashboards for orders, capacity, status and SLA tracking.

Data

Product data import/export with validation, mapping and scheduled sync.

Reporting

API-based reporting that pulls from multiple systems into one clean view.

Documents

Document and email automation with templates, attachments and audit trail.

Internal

Internal team tools — from small admin UIs to full operations backends.

05 · Process

A predictable path from idea to running system.

  1. 01

    Discovery & System Audit

    We map your current tools, data flow, bottlenecks and failure points. The goal is a shared picture of what is actually happening today.

  2. 02

    Workflow Mapping

    We define the target workflow: triggers, steps, data shape, exceptions, who decides what, and where humans stay in the loop.

  3. 03

    Prototype / MVP

    A focused, working slice of the system — usually one workflow end-to-end — so we can validate the approach before scaling.

  4. 04

    Integration & Automation

    APIs, webhooks, scheduled jobs, data pipelines, AI layers, dashboards and admin UIs — built as one coherent system.

  5. 05

    Testing & Validation

    Data validation, edge cases, error handling, role-based access, logging and monitoring before anything goes near production.

  6. 06

    Deployment

    Deployment pipeline, environment separation, SSL, backups and a clear runbook for the team that will operate the system.

  7. 07

    Iteration & Support

    Systems evolve. We keep iterating on workflows, dashboards and integrations as the business grows and the data shape changes.

06 · Tech stack

Pragmatic tools, production-grade output.

We pick the boring, well-documented tools that the team can actually maintain after we leave.

Backend

  • PHP
  • Node.js
  • Python
  • MariaDB
  • REST APIs

Automation

  • n8n-style workflows
  • Webhooks
  • Scheduled jobs
  • Data pipelines
  • Event-driven flows

AI

  • OpenAI
  • Minimax
  • Gemini
  • Prompt systems
  • AI assistants

Infrastructure

  • Linux VPS
  • Nginx
  • SSL
  • Deployment
  • Backups

Frontend

  • HTML
  • CSS
  • JavaScript
  • Responsive UI
  • Dashboards

Systems

  • WordPress
  • Custom plugin dev
  • CRM / ERP connectivity
  • Document processing
  • Permission management
07 · Why webITD

Built for real workflows, not just presentations.

Operational, not theoretical.

Built for real business processes, not demo screens. The same system your team will actually use on a Tuesday afternoon.

Automation with control.

Automation with control, logging and human approval where needed. Speed is not a substitute for trust.

Practical for real teams.

Practical systems for small and mid-sized teams. No enterprise theater, no over-engineered stacks.

From idea to deployable workflow.

From scattered tools to connected systems, from idea to deployable workflow — without the buzzword layer.

Cloud Console

The same discipline we ship, exposed as an internal control center.

Every webITD system runs behind a small admin console we call the webITD Cloud Console. It gives the operating team a single, auditable surface for the parts that usually live across five different dashboards.

  • SettingsFeature flags, brand tokens, SMTP and global configuration.
  • ProvidersAI / API providers, secrets, status and connection tests.
  • ProjectsEvery deployed system, health checks and deployment notes.
  • SystemLive health, ports, domains, SSL, services, Nginx state.
  • LogsApplication, audit, runtime and Nginx logs in one timeline.
  • UsersRole-based access control for the operating team.
09 · Contact

Ready to automate the boring parts?

Tell us what your team repeats every week. We turn it into a controlled workflow, dashboard or web system — one that survives the next quarter.

Contact webITD

contact@webitd.cloud · English / Deutsch · Wiesbaden / Remote

Build smarter systems.

Practical AI automation, web systems and workflow engineering for teams that need fewer manual steps and more operational control.

Start a project